Student FAQs

The Arch and Historical Marker

How do I file a report of an alleged Code of Conduct violation?

Individuals interested in submitting a report of potential Code of Conduct regulation violations should do so in writing. Reports not submitted in writing will be independently verified prior to beginning a conduct investigation. Reports should be submitted as soon as possible after the alleged violation. For individuals filing a report, a meeting can be arranged with a staff member in the Office of Student Conduct to discuss the conduct process. Reports should be submitted to Rebecca Scarbro, Associate Director for Student Conduct, by calling 706-542-1131 or emailing rcw34@uga.edu.

How might a student violate the Code of Conduct?
All conduct regulations are provided in the Code of Conduct. Examples of behaviors that could violate the Code of Conduct include underage possession or consumption of alcohol, driving under the influence, disruptive conduct, distribution of copyrighted material, assault, theft, gambling, interfering with the conduct process, and possession of weapons.

Does the Code of Conduct apply off campus?
Yes. Students abide by the Code of Conduct whether they are on campus, in the residence halls, or off campus.

What are the most common Code of Conduct violations?
Some of the most common Code of Conduct violations include alcohol related misconduct, disorderly conduct, and misuse of identification.

Where is the Office of Student Conduct located? 
The Office of Student Conduct is located in room 247 of Memorial Hall.  Enter from the Hooper Street entrance and enter the hallway straight through the double doors.

How are incidents reported to the Office of Student Conduct?
The Office of Student Conduct receives complaints, copies of UGA and ACC police reports, and referrals from individuals and University departments.

What is the Responsible Action Protocol?
UGA's Responsible Action Protocol states that students who call for, seek, or require emergency assistance for an alcohol or other drug related emergency may not be subject to mandatory alcohol and other drug sanctions under the Code of Conduct. Students considered for the Responsible Action Protocol are required to meet with a member of the Office of Student Conduct who, after evaluating the situation, may also refer the student to a substance abuse specialist in the John Fontaine, Jr. Center for Alcohol Awareness and Education for assessment, counseling, and/or possible referral for treatment.

I received a letter from the Office of Student Conduct.  What do I do now?
If you receive a letter from the Office of Student Conduct, call (706) 542-1131 to schedule an appointment with the conduct officer that sent you the letter.  Call by the stated deadline to avoid having a hold placed on your student records.

What do I need to do to prepare for my meeting?
Before your meeting, you should review the Code of Conduct and the conduct process, as well as watch our informational video found here.

What will happen during the meeting with my conduct officer?
During the meeting, the conduct officer will review the Code of Conduct and discuss the conduct process including how we receive reports and resolution options. You will be provided an opportunity to share additional information regarding the incident.  If the conduct officer has enough information to move forward with the case, the student has the option of resolving through the informal or formal resolution process.

What is the difference between an informal resolution and a formal hearing resolution?  
An informal resolution occurs when the student or student organization takes responsibility for the alleged violations and agrees to the sanctions proposed by the conduct officer.  A formal resolution occurs when the student or student organization disputes the alleged violations and/or proposed sanctions and wants to have the alleged violations decided by three panel members consisting of two students and one faculty/staff member. 

What if my court case hasn’t been resolved yet?
The Office of Student Conduct facilitates an educational process that is separate from the legal process. Because our process is educational in nature, and intentionally designed to help you learn from the incident, there are instances where your case may be resolved through the school prior to the legal process has been resolved.

Do I need to have an attorney?
It is not necessary for a student to have an attorney present during meetings with a conduct officer, but an attorney may attend conduct meetings with the expressed permission of the student.

What are minimum sanctions?
Minimum sanctions are the least that can be given to alcohol and drug related misconduct.  Additional sanctions can be assigned and are at the discretion of the hearing panel or conduct officer based on circumstances regarding the incident and prior record.  Minimum sanctions apply to all alcohol and drug violations, not just underage drinking.

What types of sanctions are there?
Examples of sanctions outlined in the Code of Conduct include probation, reprimand, restitution, community service, housing restrictions, educational sanctions (papers, letters of apology, and/or alcohol education), suspension and expulsion. This list is not exhaustive, and sanctions are assigned to meet the specific circumstances of a given situation.

I can’t register for classes because there is a hold on my account.  What does that mean?
If a hold has been placed on your account by the Office of Student Conduct, it typically means that you have not scheduled your meeting with your conduct officer or completed your sanctions by the stated deadline.  Call your conduct officer at (706)542-1131 for further clarification.

How can I appeal? 
Once signed, an informal hearing resolution cannot be appealed.  The student or organization may appeal the decision from a formal conduct hearing.  Appeal information will be included with the decision issued to a student or organization.  Appeal forms are available in the Office of Student Conduct and at https://conduct.uga.edu/content_page/forms-content-page.  All appeals must be in writing and submitted to the Office of Student Conduct within five (5) University business days of receipt of the decision. The purpose of appeal procedures is to provide the student with the opportunity to bring forward questions regarding substantive or procedural errors that occurred during the process. 

Will anything be noted on my record?
Any violation of the Code of Conduct is noted on the student’s conduct record. The conduct record is a separate record from the academic record; violations are not noted on a student’s transcript or diploma. However, many graduate or professional schools and some employers may request a copy of the conduct record (see "Will anyone ever request to see my conduct record?" below). In the case of expulsion, a notation may be made on the student’s transcript at the request of the Office of Student Conduct.

Will anyone ever request to see my conduct record?
The Office of Student Conduct processes Dean’s Certification requests which are required of some professional schools (law, medicine, pharmacy, etc.), graduate schools, undergraduate schools for transferring students, and/or other academic programs such as study abroad. Dean's Certification provides information that verifies a student’s conduct record (or lack thereof) and/or academic record at the University of Georgia. 

Will you notify my parents if I am found in violation of regulations of the Code of Conduct?
As outlined in the Code of Conduct, the Office of Student Conduct will notify your guardians every time you are found to have violated the Code of Conduct policies on the use or possession of alcohol or other drugs while under the age of 21.  We do not notify guardians of any other violations nor do we send out police reports. The Dawg Catcher is not affiliated with the Office of Student Conduct.

What are the requirements for community service?  
The requirements for community service include completing the required numbers of hours and submitting the appropriate paperwork (i.e. timesheet and Group Reflection).

If I'm off probation, but receive another alcohol or other drug violation, am I automatically suspended?
If we receive a report and your conduct officer feels that there is enough information to move forward, suspension is dependent on the discretion of the conduct officer or hearing panel based on the incident and on any applicable probationary terms. 

I'm suspended from UGA for Code of Conduct violations. What do I need to do prior to returning?  
You will need to contact the Office of Student Conduct at (706)542-1131 to schedule a meeting with your conduct officer to discuss your return as well as completion of your sanctions.
 
How can I get involved in strengthening the University community?

Join University Judiciary, a student organization responsible for aiding the Office of Student Conduct in adjudicating conduct cases and educating the campus community about the Code of Conduct.  The University Judiciary is open to undergraduate, graduate and professional students with at least a 3.0 who have not violated the Code of Conduct.  Applications are available each fall semester and can be found on the University Judiciary website. More information about University Judiciary and the application process can be found here: University Judiciary

Are student organizations expected to comply with the Code of Conduct?
Yes, student organizations are expected to comply with the Code of Conduct.

For more information about the Office of Student Conduct, please review our informational video found here.

Contact Information

(P) 706-542-1131
(F) 706-542-8817

conduct@uga.edu

247 Memorial Hall
Athens, Georgia 30602-3115

Hours
Monday - Friday
8:00 a.m. - 5:00 p.m.

Location
The Office of Student Conduct is located on the 2nd floor of Memorial Hall. It is the white building located next to Sanford Stadium. When visiting our office, check in at room 247 located in the hallway between the Hooper Street and Reed Alley entrances to Memorial Hall. 

 

Report a Potential Conduct Violation
Individuals interested in submitting a report of potential Code of Conduct regulation violations should do so in writing. Reports not submitted in writing will be independently verified prior to beginning a conduct investigation. Reports should be submitted as soon as possible after the alleged violation. For individuals filing a report, a meeting can be arranged with a staff member in the Office of Student Conduct to discuss the conduct process. Reports should be submitted to Rebecca Scarbro, Associate Director for Student Conduct, by calling 706-542-1131 or emailing rcw34@uga.edu