HOLDS

Pursuant to guidelines established by the University, the Director for Student Conduct, or a designee, has the ability to place a hold on the record of a student. A registration hold prevents a student from registering for courses, adding/removing courses, dropping courses, and withdrawing. A document hold prevents a student from obtaining an official or unofficial transcript from the University and also prohibits a student from receiving a transient letter or other letter of good standing from the University. A graduation hold prevents a student from graduating or otherwise receiving the conferral of a degree from the University.

While there a several reasons why a hold may be placed on a student’s record, some common examples include the following:

Failure to Schedule or Attend a Meeting

Once an incident is reported and reviewed by the Office of Student Conduct, an emailed Notice of Allegation will be sent informing the student of the alleged violations of the Code of Conduct. The student has five (5) business days from the date of the email to schedule an initial meeting to learn about his/her rights and responsibilities, review the contents of the report, and to discuss the incident, if they choose. Failure to schedule and/or attend the scheduled meeting will result in a hold being placed on the student’s record until he/she attends the meeting.

Failure to Complete Sanctions by an Assigned Deadline

After a student accepts responsibility for any alleged violation and agrees to sanctions, or is found responsible for the alleged violations of the Code of Conduct and is assigned sanctions after a formal hearing, failure to complete the sanctions by the deadline will result in a hold being placed on a student’s account.

Interim Suspension

If a student has been placed on interim suspension, a hold will be placed on the student’s record that will prevent a student from registering for or withdrawing from classes.

Suspension

When a student is suspended from the university, a hold is placed on the student’s record which prevents a student from registering for classes. If a student is suspended, they will be withdrawn from any current classes by the Registrar, effective as of the date of the suspension. The hold will not be removed until the suspension timeline has run and a follow up meeting with the student’s administrative officer has occurred.

Expulsion

If a student is expelled from the university, a permanent hold will be placed on the student’s record.

For more information regarding the placement of student holds, please review the Code of Conduct beginning on page 20.

Student Conduct
706-542-1131
conduct@uga.edu
247 Memorial Hall, Athens, GA 30602

Hours
Monday – Friday
8:00 a.m. – 5:00 p.m.

Location
The Office of Student Conduct is located on the 2nd floor of Memorial Hall. It is the white building located next to Sanford Stadium. When visiting our office, check in at room 247, which is most easily found through the upper-level entrance on Hooper Street.

Report a Potential Conduct Violation
Individuals interested in submitting a report of potential Code of Conduct regulation violations should do so in writing. Reports not submitted in writing will be independently verified prior to beginning a conduct investigation. Reports should be submitted as soon as possible after the alleged violation. For individuals filing a report, a meeting can be arranged with a staff member in the Office of Student Conduct to discuss the conduct process. Reports should be submitted to Rebecca Scarbro, Director for Student Conduct, by calling 706-542-1131 or emailing rcw34@uga.edu.