Pursuant to guidelines established by the University, the Director for Student Conduct, or a designee, has the ability to place a hold on the record of a student. A registration hold prevents a student from registering for courses, adding/removing courses, dropping courses, and withdrawing. A document hold prevents a student from obtaining an official or unofficial transcript from the University and also prohibits a student from receiving a transient letter or other letter of good standing from the University. A graduation hold prevents a student from graduating or otherwise receiving the conferral of a degree from the University.
While there a several reasons why a hold may be placed on a student’s record, some common examples include the following:
Failure to Schedule or Attend a Meeting
Once an incident is reported and reviewed by the Office of Student Conduct, an emailed Notice of Allegation will be sent informing the student of the alleged violations of the Code of Conduct. The student has five (5) business days from the date of the email to schedule an initial meeting to learn about his/her rights and responsibilities, review the contents of the report, and to discuss the incident, if they choose. Failure to schedule and/or attend the scheduled meeting will result in a hold being placed on the student’s record until he/she attends the meeting.
Failure to Complete Sanctions by an Assigned Deadline
After a student accepts responsibility for any alleged violation and agrees to sanctions, or is found responsible for the alleged violations of the Code of Conduct and is assigned sanctions after a formal hearing, failure to complete the sanctions by the deadline will result in a hold being placed on a student’s account.
If a student has been placed on interim suspension, a hold will be placed on the student’s record that will prevent a student from registering for or withdrawing from classes.
When a student is suspended from the university, a hold is placed on the student’s record which prevents a student from registering for classes. If a student is suspended, they will be withdrawn from any current classes by the Registrar, effective as of the date of the suspension. The hold will not be removed until the suspension timeline has run and a follow up meeting with the student’s administrative officer has occurred.
If a student is expelled from the university, a permanent hold will be placed on the student’s record.